Construction Project Coordinator
Position: Construction Project Coordinator
Location: Cambridge, ON
Manager: VP Operations
Full-Time/Part-Time: Full-time
Work Hours: Monday to Friday, 7:30 am to 4:30 pm
Who are we?
We are Northern Docks Systems, an industry leader in the sales, installation and service of industrial energy-efficient overhead doors and HVLS (high-volume low speed) fans. We have dedicated departments geared towards developing strategic and customized full-scale solutions to enhance safety, productivity, and efficiency for our customers across a wide variety of industries. NDS has been a trusted source for various companies across Canada since 2002. Our certifications, accreditations and memberships have helped us provide exceptional service.
We are looking for a full-time permanent Construction Project Coordinator to join our Cambridge Team.
What will you be doing?
The Construction Project Coordinator is responsible for assisting the Construction Project Managers with project management and documentation. The Project Coordinator will oversee administrative tasks, ensuring documentation and resources are in order and available for the Construction Project Managers.
Responsibilities & Duties:
- Management of all project documentation including the review, completion & return of all but not limited to:
- Project Admin Documents – Ins/WSIB/Safety/etc.
- Contracts/PO & all required preliminary submittals
- Transmittals & Shop Drawings (Initial Submission, Review and Revision of Returned, etc.)
- RFI’s, CO’s/CD’s & Change Orders/Directives
- Contract Billing (Monthly preparation, submission and tracking)
- Out Documents – Product & Install Warranty
- Assist the current Project Management Team in the day-to-day duties of a project’s administration
- Coordinate with vendors to obtain shop drawings, product info & warranty documentation
- Coordinate & Montior Logistical & Equipment requirements for Construction Projects
- Prepare & Issue PO’s to vendors and sub-contractors
- Monitor project budgets & track job costing/profitability
- Work collaboratively with the PM & NDS Install Coordinator to project future labour requirements and arranges site forces in line with project schedules, etc.
- Assist in the preparation and submission of monthly project invoicing
- Monitor & report on monthly Construction Receivables & track all pending and outstanding Hold Back Payments
- Assist to ensure NDS executes work in accordance with project schedules and work plans & help to ensure the project team adheres to timelines and other critical deliverables
- Attend project sites to support during Construction Project Meetings
- Manage and track all projects through completion of the warranty period while tracking all
- Perform additional assignments and duties as requested and required
What skills, experience and education are we looking for?
- Excellent interpersonal & communication skills
- Ability to work in a fast-paced environment & within critical time constraints
- Ability to prioritize tasks and manage time in a productive and efficient manner
- Attention to detail with a high level of accuracy
- Ability to create, develop and maintain positive business relationships with suppliers, vendors, sub-contractors & colleagues/departments
- Excel skills at an intermediate to advanced level
Why should you grow with us?
- Competitive Salary
- Company matched RRSP Plan
- Comprehensive Benefits Plan (Medical/Dental/Life)
- Employee Assistance Program
- Dynamic work environment and culture
- Corporate perks and discounts year round
NDS is committed to supporting a culture of diversity and accessibility across the organization, starting with the hiring process. It is our priority to remove barriers to provide equal access to employment. NDS welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. All information received in relation to accommodation will be kept confidential.
If you are interested in this position, please, send in your resume and we will contact you directly as soon as possible.
Thank you and we look forward to hearing from you!